Eager to relocate to another office? Before making your move, it’s important to consider the costs that will be associated. This post looks into the types of cost you should factor in and how you can save money in each case.
Agency fees
When looking for your next office, you may decide to go through an agency. A with renting a home, an agency will charge certain fees for showing you around and processing paperwork. Ask about these fees upfront so that you’re not caught out by large fees. Alternatively, you may decide to try and find a new office independently. You may be able to find such opportunities on directory sites like Office Genie.
Hiring professional movers
When moving office, hiring a professional moving company has its advantages – it can help to speed up the moving process and you can prevent the risk of any injuries to your team as well as preventing any damage to your office equipment. However, if you don’t have many items to move and none of them are particularly awkward or fragile, you may prefer to simply hire a van and handle the move yourself. This could save you a lot of money. You can hire a van from companies like Empire Van Hire. If you feel hiring professional movers would be more suitable, make sure to shop around to find the cheapest rates.
Hiring professional cleaners
In order to get back your deposit, you may have to leave your old office looking spic and span. Hiring a professional cleaning company such as Blitz Cleaning Services Ltd can prevent you having to handle the cleaning yourself. That said, you could save money by rolling up your sleeves and doing it yourself. Decide what the best option is for you.
Business downtime
Your company may have to temporarily close whilst handling your move. This could result in loss of revenue from not being able to continue work. Some companies may be able to orchestrate the entire move in a day, whilst others may need an entire week – be realistic about how much time you need so that you’re not rushing. By packing early over several months whilst still working, you may be able to get the actual move done more quickly. It’s possible you may also be able to get your team working from home whilst the move is underway.
Marketing your new address
You may have to change any form of physical marketing that has your old address printed on it. This could include flyers, business cards and signs. At first you may want to focus on changing your address on your website – this is likely to be the most common place where people will look up your address and editing it will cost you nothing. You can then decide whether to get physical marketing reprinted.
The long-term impact
The biggest cost to consider when moving is the long-term impact. If you’re upgrading to a larger office, you can expect to pay more rent and higher energy bills. That said, you may be able to move to a less expensive location where you can get more for what you’re currently already paying. Factor in the cost of commuting too – will you and your employees have to pay more in fuel/public transport fees? You don’t want to inconvenience everyone by drastically upping the commute costs otherwise your employees may ask for a pay rise to compensate.
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I think the real cost comes after, like spending weeks updating your details on the internet, things have changed so much from when we all used the Yellow Pages! It took us weeks to update our details on every site.
Good point Lee, that’s definitely something to think about.