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When you’re planning a business event, there’s an awful lot to think about. It can be difficult to stay on top of it all and make sure you have everything you need. Even though it’s not easy to remember everything you need, there are some key things to take of. Once you’ve put them into place, though, it’s important that you don’t forget some of the finer details. The smaller aspects of your event can make a huge difference to how your guests feel. They might appreciate some small gestures which can really change how they experience your event.
Maps and Directions
Getting around in an unfamiliar place can be awkward, especially when you want to be in certain places at scheduled times. If you want to help out your guests, it can be very useful to provide them with maps and directions. Firstly, assisting them with getting to the venue and providing information about parking helps to ensure they actually arrive. Next, consider a map of the venue and key features, such as bathrooms and places to eat. In the venue itself, you might consider putting up signs that point to particular features of your event. It will help people find their way around more quickly.
Lanyards and ID Cards
When people first arrive at your event, perhaps you intend to first check their tickets or crosscheck their name on an approved list. Many events will involve lots of milling around or going in and out, though. You don’t want to have to keep checking people so lanyards with ID cards or something similar can be helpful. Have a look at www.dynamicgift.com.au/lanyards to find some examples of lanyards you might want to use. You can get them in different colors and have them branded to suit your event. People can also take them home, which is a bonus for your brand.
When everyone arrives, consider offering them a welcome pack with some useful details. It can include things such as a schedule of events, maps and directions, and perhaps some recommendations about the local area. You might want to include some details of useful services, such as taxi or car services or even emergency phone numbers. Help people to get familiar with the local area, especially if they’re coming from out of town.
A Quiet Space
Business events can get very busy, with many people wandering around and gathering in large groups. While people are there on business, it doesn’t mean they’ve completely abandoned their other responsibilities. They might want to call their office or perhaps call home at some point. Providing a quiet place to do this is extremely useful. If you decide to designate an area to make calls or perhaps just to relax, make sure that you keep anyone such as sponsors or advertisers out of the space. It should be somewhere where people can really get away.
There are lots of small details that can make a difference at your business event. Once you’ve got the main things organized, take care of the details too.